Standards of Academic Progress
All financial aid students will be evaluated for academic progress at the end of fall, spring, and summer semesters. In determining academic progress, all attempted college credit, vocational credit, and college preparatory credit will be used (including transfer credits). "Attempted" means all credit hours including withdrawals or audits, incompletes or failing grades, for which a student is enrolled after the drop/add date for course enrollment. Students must meet the following criteria in order to receive financial aid:
- Students must complete with a passing grade 67% of all credits attempted
- Students must maintain a cumulative GPA requirement of 2.0
- Students must complete their program of study within the 150% timeframe of their degree or eligible certificate program.
Financial aid warning procedures
Students who do not meet the Standards of Academic Progress will be placed onto financial aid warning. Students will be notified of their financial aid status and encouraged to meet with their financial aid advisor. Students on financial aid warning may register, using their Title IV financial aid to pay for their classes.
Financial aid suspension procedures
Students initially placed onto Financial Aid Suspension will be notified in writing of their financial aid status. Students are not eligible for financial aid funding once they have been placed on Financial Aid Suspension unless they have an approved appeal.
The appeal process
A student who has lost financial aid eligibility due to extenuating circumstances may appeal. Extenuating circumstances that may be considered include: serious personal illness or accident, serious illness or death within immediate family, or other circumstances beyond the reasonable control of the student. Students are limited to two appeals. In extreme cases a third appeal may be granted by the Associate Director or Assistant Dean of Financial Aid/Veterans Services.
- The appeal must be in writing.
- The appeal must identify the mitigating or extenuating circumstances that warrant an appeal.
- The appeal must have attached supporting documentation, such as a letter from the doctor (do not submit medical records), accident reports, death certificate, divorce decree, etc. to support the request for an appeal.
- The appeal must explain how the condition or situation has been resolved in a manner which will allow the student the ability to complete course work successfully.
The Financial Aid advisor will review the written appeal and supporting documentation and either approve or deny the appeal. The outcome of the appeal may include a probationary period with an academic plan. If the appeal is approved, the student will receive written notification of the conditions of the approved appeal. If the appeal is denied, the student will receive written notification explaining why the appeal was denied. Once an appeal is denied by an advisor, if the student disagrees with the decision, they may submit a written request for a review of the appeal to the Associate Director or Assistant Dean of Financial Aid/Veterans Services. The assistant dean's decision is final.
Reinstatement of financial aid
A student whose appeal has been denied and who has lost financial aid eligibility may be reinstated after the student has taken classes to meet the minimum requirements of GPA of 2.0 and a cumulative completion ratio of 67% of all credit hours. It is the student's responsibility to notify the financial aid office when this condition has been met.
Students on a previously approved financial aid suspension appeal may continue to receive financial aid as long as they meet the conditions of their appeal and abide by their academic plan. Students on an approved appeal do not need to request an additional appeal unless their financial aid standard of academic progress status changes due to not meeting the conditions of the appeal.
Maximum timeframe eligibility
Students who have attempted more than 150% of the credits required for their program of study are not considered to be making satisfactory academic progress and are not eligible for financial aid. All transfer hours accepted for credits will be included when determining maximum timeframe eligibility.
Students who exceed the maximum time frame allowed for their respective program, may appeal to continue to receive financial aid. If the appeal is approved, students are limited to one maximum timeframe appeal and will be required to successfully complete 100% of all coursework each semester. An academic plan is required for all maximum timeframe appeals.