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College Policies

Acceptable use of college technology resources

Campus groundsFaculty, staff and students should be aware that they are subject to the college’s acceptable use policy whenever using any college technology resources including the network, hardware, software, and peripherals such as printers and scanners. The policy is detailed in Internal Management Memorandum 1-19.


Pasco-Hernando State College is accredited by the Southern Association of Colleges and Schools Commission on Colleges to award associate and baccalaureate degrees. Contact the Commission on Colleges at 1866 Southern Lane, Decatur, Georgia 30033-4097 or call 404-679-4500 for questions about the accreditation of Pasco-Hernando State College.

The Southern Association of Colleges and Schools Commission on Colleges should be contacted only if there is evidence that appears to support the College's significant non-compliance with a requirement or standard.

Affirmative action

Pasco-Hernando State College subscribes to and endorses equal employment and educational opportunity. Its policies and practices will ensure non-discriminatory treatment of all persons without regard to race, color, age, religion, marital status, gender, disability, or national origin.
College Equity Officer
ADA Coordinator

Board rules

Board rules are collegewide policies adopted by the District Board of Trustees (DBOT) for the operation of the college.


Under Florida law, email addresses are public records. If you do not want your email address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing.

Website use

PHSC encourages the use of this site and other PHSC sites, regardless of domain address, as a way to share information and knowledge in support of the college’s mission. Site content is subject to change without notice. While most sites are publicly accessible, certain services and information offered online may be restricted to specific users or segments of the PHSC population.

Privacy policy

Thank you for visiting the Pasco-Hernando State College website. Your privacy is very important to us. Simply stated, our policy is to collect no personal information about you when you visit our website unless you affirmatively choose to make such information available to us.

When you visit our websites (, WISE, myPHSC) or mobile app, our servers automatically recognize only the Internet domain and IP address from which you accessed our website. This information does not result in the identification of your personal email address or other personal information.

In addition, we gather information regarding the volume and timing of access to our website by collecting information on the date, time and website pages accessed by visitors to the website. We do this so that we can improve the content of our website, and this information is not shared with other organizations. Again, only aggregate information is collected, and individual visitors' personal information is not identified.

If you choose to share personal information with us - by sending us a message or by filling out an electronic form with personal information - we will use the information only for the purposes you authorized or as specified in Board Rule 6Hx19-6.11 - Privacy of Student Records. Some of the information may be saved for a designated period of time to comply with Florida’s archiving policies, but we will not disclose the information to third parties or to other government agencies, unless required or authorized to do so by state or federal law.

If you have other questions about our privacy policies or have ideas about improving our policies, please feel free to contact us.

Notification of Social Security number collection and usage

In compliance with Florida Statute 119.071(5), this document serves to notify you of the purpose for the collection and usage of your Social Security number (SSN).

Pasco-Hernando State College (PHSC) collects and uses your SSN only for the following purposes in performance of the College’s duties and responsibilities. To help protect your identity, PHSC policies and procedures prohibit the release or disclosure of your SSN to unauthorized parties contrary to state and federal law, and assigns you a unique student or employee identification number. This unique ID number is used for all associated employment and educational purposes at PHSC.


Human resources
Your SSN is used for legitimate business purposes for completing and processing the following:

  • Federal I-9 (Department of Homeland Security)
  • Federal W4, W2, 1099 (Internal Revenue Service)
  • Federal Social Security taxes (FICA)
  • Distributing Federal W2 (Internal Revenue Service)
  • Unemployment reports (Florida Department of Revenue)
  • Florida Retirement Contribution reports (Florida Department of Revenue)
  • Workers Comp claims (FCCRMC and Department of Labor)
  • Direct deposit files
  • Supplemental individual retirement account contribution reports
  • Group health, life and dental coverage enrollment
  • Supplemental insurance and flexible benefit deduction reports
  • Work study work assignments
  • Background checks
  • Memberships in voluntary organizations where you authorize the release

Providing your Social Security card is a condition of employment at PHSC.

For specific legal authority authorizing or requiring collection, please review the Employee Social Security Number Use Chart.


Federal legislation relating to the Hope Tax Credit requires that all postsecondary institutions report student SSNs to the Internal Revenue Service (IRS). This IRS requirement makes it necessary for community colleges to collect the SSN of every student. A student may refuse to disclose his or her SSN to the college for this purpose, but the IRS is then authorized to fine the student in the amount of $50.00.

In addition to the federal reporting requirements, the public school system in Florida uses SSNs as a student identifier (section 1008.386, FS). In a seamless K-20 system, it is beneficial for postsecondary institutions to have access to the same information for purposes of tracking and assisting students in the smooth transition from one education level to the next.

Financial aid
A student’s SSN is required for the following financial aid purposes:

The United States Department of Education’s (USDOE) Free Application for Federal Student Aid (FAFSA) requires all applicants to report their SSN to be used for all federal financial aid programs as a student identifier for processing and reporting. In addition to its use by USDOE as a student identifier, the SSN is required in order for the Department of Homeland Security to investigate citizenship status, for the Federal Work Study Program, and is required on all loan applications for use by the lender, servicer, or guarantor.

PHSC collects a student’s SSN on certain institutional scholarship applications for student files and federal and state audit/reporting purposes.

If you are a recipient of a State of Florida grant or scholarship such as the Florida Student Assistance Grant, Florida Work Experience or Bright Futures, the State of Florida Department of Education will require the use of the SSN on their grant/scholarship disbursement website and for reporting purposes.

Student, faculty and staff ID number will be used in the College Center for Library Automation, LINCCweb for online login authentication, patron verification and the elimination of duplicate records. Social Security numbers will be used in the College Center for Library Automation, LINCCweb for online login authentication, patron verification and the elimination of duplicate records.

myPHSC (Canvas)
For purposes of myPHSC, PHSC’s learning management system, we collect information from you, such as first and last name, student email, student identification number and password when an account is created to log in to our network. We also may retain information on your behalf, such as files and messages that you store using your account. If you provide us feedback or contact us via email, we will collect your name and email address, as well as any other content included in the email. We also collect other types of personal information and demographic information that you provide to us voluntarily through your Profile in myPHSC. Learn more about editing your myPHSC profile. To learn more about Canvas’ parent company, please visit Instructure's Canvas Privacy page for additional information on their privacy policy.

Outreach programs
The Take Stock in Children, College Reach-Out Program and other similar programs are youth outreach (intervention) projects funded by discretionary grants from the U.S. or Florida departments of education. In order to verify a participant’s project eligibility, Social Security numbers are required and also later used when submitting information for the Annual Performance Reports due to the U.S. or Florida departments of education.

Workforce programs
These programs, funded through the Agency for Workforce Innovation (AWI), use your SSN as an identifier for program enrollment and completion. Also, it is used for entering placement information into either the OSMIS or the Employ Florida Marketplace statewide data collection and reporting system. Because these are performance based contract programs, AWI requires that all participants and their program related activities be recorded in the Florida state system.

For specific legal authority authorizing or requiring collection, please review the Student Social Security Number Use Chart.

Independent contractors and consultants

PHSC collects contractor SSN information in order to file the required information returns (Form 1099) with the Internal Revenue Service, as required and authorized by federal law.

Website disclaimer

Websites that are external to PHSC
The owners of external websites that are linked from the PHSC website are responsible for their content, including their links to other sites on the World Wide Web. PHSC has not necessarily reviewed these sites and assumes no responsibility for the content, nor do these links imply endorsement of the sites.

The information on this website is accurate only to the last time it was updated.